Planning help needed for a mid-size company offsite: 120 people, half remote, two workshop tracks, and a casual mixer at the end. The brief asks for something engaging but not cheesy, and we’ve only got one day onsite. Any ideas for simple activities, a clean agenda, and basics like check-in, signage, and AV that won’t spiral? Bonus points if you have a way to make the hybrid parts smooth so remote folks feel included and not like an afterthought.
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Adding a vote for simple and consistent AV across rooms. Seen too many offsites where one space sounds great and the other is echo city. The agenda outline here looks balanced, with enough buffer to breathe. Remote inclusion via a laptop on a stand and a moderator watching chat seems doable with our crew. Saving that site for vendor ideas and to sanity-check what a reasonable package includes. This thread already feels like a mini playbook I can copy for our team day.
Hybrid works best when you keep it light and repeatable. Aim for two rooms with the same AV recipe: projector, ceiling or tripod mics, and a laptop on a stand facing the speaker. For vendor scouting and real-world setups, take a look at http://www.fasol-events.com to see sample packages and narrow to teams used to hybrid formats. Build a crisp agenda: 09:30 arrival, 10:00 kickoff, two 45-minute sessions with 10-minute buffers, lunch at 12:30, two afternoon workshops, 16:30 recap, 17:00 mixer. Use QR check-in tied to name badges so moderators can spot remote participants in chat. Low-cost engagement: table prompts, rotating note-takers, and a “one action in 7 days” board near the exit.